Last updated: January 16, 2025

§What You Need to Know About Your Privacy

StatsAware is built for maximum privacy and user control:

Your Data, Your Choice

• •Optional Names Only: The only user-dependent data we store is the person's name in your team grid - and only if you choose to add it.
• •You Control Everything: You decide what data to keep, what to delete, and when. Delete everything anytime with one click.

What We Actually Store

• •API Debug Logs: We keep API call logs for 1 week only, for debugging purposes. Then they're automatically deleted.
• •People Data: Names and activity patterns in your team dashboard - kept only as long as you want them.
• •Integration Data: Activity from your connected tools (Slack, GitLab, etc.) - you control retention.

What We DON'T Do

• •❌ No user profiles or personal information
• •❌ No content monitoring (we never see your messages, code, or files)
• •❌ No tracking across other websites
• •❌ No selling data to anyone, ever
• •❌ No permanent data storage without your consent

Simple Data Control

• •Delete Anytime: Remove individual team members, entire projects, or your whole account instantly
• •Export Everything: Download all your data in standard formats
• •Anonymous Mode: Use without providing any personal information
• •Minimal Retention: We only keep what's necessary for the service to work

Privacy Policy (Legal Details)

§1. Information We Collect

1.1 Account Information (Optional)

• •Email address (only if you create an account)
• •Account preferences (dashboard settings, notifications)

1.2 Team Activity Data (You Control)

• •People names (only if you choose to add them to your team grid)
• •Activity timestamps (when team members are online/active)
• •Integration data (presence from Slack, commits from GitLab, etc.)
• •Work patterns (aggregated activity data for analytics)

1.3 Technical Data (Minimal)

• •API logs (automatically deleted after 7 days)
• •Error logs (for debugging, deleted after 7 days)
• •Session data (temporary, for security)

1.4 What We Don't Collect

• •Personal messages or communication content
• •File contents or code
• •Passwords (we use passwordless authentication)
• •Browsing history outside StatsAware
• •Device information beyond basic security needs

§2. How We Use Your Information

2.1 Service Operation

• •Display team activity dashboards
• •Send authentication codes (if using email login)
• •Process integration connections
• •Provide customer support when requested

2.2 Service Improvement

• •Fix bugs and technical issues
• •Optimize performance and reliability
• •Develop new features based on usage patterns (anonymized)

2.3 We Do Not Use Your Data For

• •Advertising or marketing to you
• •Selling to third parties
• •Profiling or behavioral analysis
• •Cross-service tracking

§3. Data Sharing and Disclosure

3.1 We Do Not Sell Your Data

StatsAware never sells, rents, or trades personal information.

3.2 Service Providers

We work with minimal, privacy-focused service providers:

• •Email delivery (for authentication codes only)
• •Cloud hosting (encrypted storage)
• •Payment processing (no access to your team data)

3.3 Legal Requirements

We may disclose information only when legally required or to protect our users' safety.

§4. Data Retention and Deletion

4.1 Your Control

• •People Data: Kept indefinitely until you delete it
• •Activity Data: Retained based on your settings (you can delete anytime)
• •Account Data: Kept while your account is active

4.2 Automatic Deletion

• •API Logs: Automatically deleted after 7 days
• •Error Logs: Automatically deleted after 7 days
• •Inactive Accounts: Deleted after 1 year of inactivity (with 30-day notice)

4.3 Complete Deletion

When you delete your account, all data is permanently removed within 7 days.

§5. Data Security

5.1 Technical Protection

• •Encryption: All data encrypted in transit and at rest
• •Access Control: Minimal team access on need-to-know basis
• •Regular Security Audits: Third-party security assessments
• •Secure Development: Privacy and security by design

5.2 Anonymization

• •All analytics are performed on anonymized, aggregated data
• •Personal identifiers are never included in analytics
• •Individual activity patterns cannot be traced back to specific people

§6. Your Rights

6.1 Access and Control

• •View All Data: See everything we have about you
• •Download Data: Export in standard formats
• •Delete Specific Data: Remove individual team members or projects
• •Delete Everything: Complete account deletion

6.2 Anonymous Usage

• •No Account Required: Use core features without signing up
• •Local Storage: Keep data in your browser only
• •No Tracking: No cross-site or behavioral tracking

6.3 How to Exercise Your Rights

• •Account Settings: Manage most preferences directly
• •Email: Contact privacy@statsaware.com for assistance
• •Response Time: We respond within 24 hours

§7. International Users

7.1 GDPR Compliance (EU Users)

• •Legal Basis: Legitimate interest for service operation, consent for optional features
• •Data Subject Rights: Full access, portability, deletion, and rectification rights
• •Data Protection Officer: Available at privacy@statsaware.com

7.2 Data Location

• •Primary servers located in the United States
• •EU data processing agreements in place
• •Equivalent protection regardless of location

§8. Children's Privacy

StatsAware is designed for business use and not intended for children under 16. We do not knowingly collect information from children.

§9. Changes to This Policy

9.1 Notification

• •Email Notice: 30 days advance notice for material changes
• •Website Notice: Prominent display of policy updates
• •Version History: Available upon request

9.2 Your Options

If you disagree with policy changes, you can export your data and delete your account before changes take effect.

§10. Contact Information

10.1 Privacy Questions

• •Email: privacy@statsaware.com
• •Response Time: Within 24 hours
• •Language: English, German

10.2 Data Protection Authorities

EU users can contact their local data protection authority with complaints or concerns.

This privacy policy reflects our commitment to user privacy and data minimization. StatsAware is built to give you complete control over your team's data while providing valuable insights for remote team coordination.